Sub-processors
Last updated: 29 October 2026
These are the service providers that may process personal data on our behalf when you use Teckologs AI. Each is bound by a data processing agreement with obligations at least as protective as ours. We give customers at least 30 days’ notice of a new sub-processor; to be notified, email teckologs.support@teckologs.com with “Sub-processor updates”.
Current sub-processors
| Provider | What for | Personal data | Where | Safeguards |
|---|---|---|---|---|
| Microsoft Azure (Microsoft Ireland Operations Ltd) | Hosting, database, file storage, secrets, monitoring (Application Insights), cache | All account and customer data | EU — Poland Central | Microsoft DPA; data stored in the EU |
| Azure OpenAI Service (Microsoft) | AI document drafting, extraction, analysis, chat assistant | Content you submit to AI features | EU — deployed in Poland Central, processed only within Microsoft’s EU Data Zone | Microsoft DPA; prompts and outputs are not used to train models |
| Azure AI Speech (Microsoft) | Speech-to-text for voice input; voice for tutorials | Audio you record for voice input | EU — West Europe | Microsoft DPA |
| Azure Maps (Microsoft) | Address suggestions while you type an address | The address text you type (no account data) | EU geography | Microsoft DPA |
| Microsoft Entra IDOnly if you sign in with Microsoft | “Sign in with Microsoft” | Name, email, organisation identifier | EU / global Microsoft cloud | Microsoft DPA; SCCs |
| Stripe Payments Europe Ltd | Payments and subscriptions | Billing contact, payment details (held by Stripe, never by us) | EU / US | Stripe DPA; EU-US Data Privacy Framework; SCCs |
| Resend | Transactional email (sign-up, signature requests, notifications) | Recipient name and email, email content | US | Resend DPA; SCCs |
| PostHog Inc. (EU Cloud)Only if you accept analytics cookies | Product analytics — only with your consent | Pseudonymous usage events, device/browser data | EU — Frankfurt | PostHog DPA; EU hosting |
| OpenSanctionsOnly when you run a sanctions check | Sanctions / denied-party screening | Names of parties you screen | EU — Germany | Data processing terms |
| Meta Platforms (WhatsApp Business)Only if you send via WhatsApp | Sending documents/notifications by WhatsApp | Recipient phone number, message content | EU / US | Meta DPA; EU-US Data Privacy Framework; SCCs |
| Xero / Intuit QuickBooks / Microsoft 365Only if you connect the integration | Accounting and calendar integrations | Invoices, contacts, calendar entries you sync | Per provider | Provider terms; SCCs |
Recipients you choose
When you file, share or connect, data goes to recipients you direct — they are not our sub-processors and act under their own terms or legal basis:
- Tax authorities and e-invoicing networks you file with (e.g. KSeF in Poland, ANAF in Romania, SDI in Italy, the Peppol network)
- People you share documents with, request signatures from, or onboard through a portal
- Your connected TMS / ERP / webhook endpoints
- The European Commission’s VIES service, to confirm an EU VAT number you enter (only the VAT number is sent)
Related: Privacy Policy · Terms of Service · Cookie Policy · Sub-processors · Data Processing Agreement. Translations of these documents are provided for convenience; the English version prevails.